Guidelines for constructing

Driving in the hall is prohibited.

Inside
If a vehicle is on display indoors, ensure that the power is cut off from the main switch or the battery cables are disconnected. The fuel tank should contain as little fuel as possible. The exhibitor must also ensure that no oil or similar substances leak onto the floor. If the vehicle display requires usage (e.g., auxiliary equipment), permission must be sought from the fire authorities at least 30 days before the exhibition.

Outdoors
If vehicles are on display in the outdoor exhibition area (fairground), the exhibitor must ensure that no oil or similar substances seep into the ground. The event area is a groundwater area. In case of any issues, the exhibitor is responsible. 

The fair organizer is responsible for paying the license fees for the performances of music (record or tape players, TV or radio or whether the performances are “live”). Exhibitor don’t need to do own announcement.

Open Flames: The use of open flames at events is prohibited. Open flames are defined as devices where the fire or flame burns outside the device, such as gas stoves, cookers, oil lamps, candles, or similar.

Electric Heaters: The use of electric heaters is allowed in outdoor tents. If an electric heater is used, the exhibitor must also have a fire extinguisher in the tent.

Work Demonstrations: For work demonstrations such as welding, cutting, or other similar activities that produce sparks, permission must be obtained from the fire authorities. Permission must be sought from the Jokilaaksojen Rescue Department at least 30 days before the event. The application must include the design plans of the exhibition stand, technical details of the work demonstration, and information about the performer with a hot work permit. There is no permanent hot work area in the hall.

Contact Information: 
Jokilaaksojen Rescue Department: palotarkastaja@jokipelastus.fi. The event organizer must also be informed about hot work and work demonstrations at least 30 days before the event: EkiKoski@live.com and asiakaspalvelu@expomark.fi

Work performances and program numbers raise event’s ambiance and create positive and active atmosphere. If there are noisy performances (e.g. work or musical) on the stands, the intensity at the stand can momentarily be max. 80 dB. Every performance on the stand must be informed to the exhibition organizer at least two weeks before the fair begins: tel. +358 10 830 0800, customerservice@expomark.fi. Also, it would be polite to inform your stand neighbors within time limit about noisy performances.

The event organizer has arranged the general cleaning, which includes the cleaning of the general areas and hallways. The exhibitors are responsible for keeping their stands clean before and during the exhibition. Please, order cleaning separately from eShop.

The exhibitor is obliged to remove the construction waste from stand and hallway(s) next to the stand to garbage platforms and refuse sacks:

• cardboard to platforms reserved for them
• bright plastic to containers reserved for it
• other garbage to waste cans
• wood waste must be removed to a certain separate platform

Plastic cover for carpet
You can order removal of plastic cover from cleaning service provider or constructor of stand. 

Electricity connections and other electric installations on the exhibition area are provided by Messusähkö Oy. When ordering for electricity, the exhibitor needs to consider the total usage of electricity of the stand. Order electricity to your stand via eShop. A placement drawing of the electrical equipments must be sent to: messusahko@messusahko.fi

Electricity is on through the whole event (also in the night time). There is no certified network in the hall’s electricity network. All electrical equipment brought to the standby the exhibitor or the builder must be safe according to electrical regulations of Finland. Exhibitor is always responsible for the possible damage or cost if electrical equipment is installed by other party than the electrical contractor. Please note that on the last event day electricity will be cut off from the stands at 16:30. 

Maiseri Oy is the official main contractor for the event. Maiseri’s selection includes both outdoor tents and indoor structures. The products will be available for sale in the eShop in February.

Constructing (outdoors)
Wed-Thu 21.-.22.5. from 8AM to 9PM
Note! Big machines to stands already on Tuesday 20.5.

Constructing (indoors)
Wed-Thu 21.–22.5. from 8AM to 9PM
Note! On Thursday 22.5. from 6PM only decorating on stand. Cleaning will begin at 6PM.

Extra constructing time:
If you need more time to construction with extra fee, be in contact: Ekikoski@live.com at least 3 weeks before the event.

Exhibition open:
Fri 23.5. from 9AM to 5PM
Sat 24.5. from 9AM to 4PM
Stand maintenance time: on event days 1 hour before opening (from 8AM to 9AM).

Dismantling:
Sat 24.5. from 4PM to 10PM (you can not start dismantling before the exhibition ends)
Sun 25.5. from 8AM to 6PM
Mon 26.5. from 8AM to 2PM

All consignments left with carriers must be picked up by Monday 26.5. at the latest. by 2PM.
All machines and equipment must be moved out of the airport area no later than Monday 26.5. to the parking lot by 2PM.

Service doors and entrances will be announced later.

You are able to deliver consignments to the venue starting from Wednesday 21.5. 8AM

You can send consignments with address:

Name of the exhibitor
Hiekkasärkät Areena // Proforest 2025
Noste 28
85100 Kalajoki

Exhibitor delivers the consignments always with own expense.  

Alongside collective force and renewal, sustainability is one of Expomark’s three values that guide our operations. We pay attention to social and economic responsibility in everything we do, as well as the impacts our operations have on the environment. We promote sustainability action in harmonious cooperation with our service partners and event venues in the different places where we operate.

Read about Expomark’s responsibility acts and tips from our website >>

The locations of the water supplies will be announced later.